Parish Council Meeting Agenda

TO BE HELD ON THURSDAY 6TH MAY 2021, AT ROGER SPALTON’S REMOTLEY DISTANCED COMMENCING AT 7.00PM

  1. APOLOGIES
  2. CO-OPTION OF PARISH COUNCILLOR
  3. ELECTION OF CHAIRMAN
  4. ELECTION OF VICE CHAIRMAN
  5. ELECTION OF COUNCILLORS TO COMMITTEES
  6. COMPLETE REGISTER OF MEMBERS INTERESTS FORMS
  7. PUBLIC PARTICIPATION
  8. OUTSIDE BODIES PARTICIPATION
  9. REPORTS FROM DISTRICT& COUNTY COUNCILLORS & POLICE
  10. TO RECEIVE & APPROVE REQUESTS FOR DISPENSATIONS FROM MEMBERS ON MATTERS IN WHICH THEY HAVE A DISCLOSURABLE PECUNIARY INTEREST & DOCUMENT TO BE PLACED ON WEBSITE
  11. MINUTES OF THE LAST MEETING
  12. MATTERS ARISING
    1. COMMUNITY PLAN UPDATE ON METHODIST CHAPEL
    2. REVIEW & APPROVE THE APPLICATION FOR BORROWING APPROVAL
    3. REVIEW & APPROVE THE REPORT TO PARISH COUNCIL ON THE BID TO BUY THE BUILDING WHICH INCLUDES THE BUSINESS PLAN FOR ACQUIRING AND USING THE BUILDING AS A SMALL COMMUNITY CENTRE
    4. REVIEW & AGREE THE RESOLUTION FOR INCORPORATING IN THE MINUTES:  It was RESOLVED to seek the approval of the Secretary of State for Housing, Communities & Local Government to apply for a PWLB loan of £75,000 over the borrowing term of 16 years for the purchase of the Church BRoughton Methodist Chapel and Schoolroom. The annual loan repayments will come to around £5,000.   It is intended to increase the council tax precept for the purpose of the loan repayments by £5,000 per year which, for a Band D property equates to a 64% increase or the equivalent of an additional £20 a year. This has been the subject of a precept increase consultation during February and March 2021.
    5. REVIEW BUDGET 2021/2022 & DRAFT BUDGET  2022/2023
    6. RISK MANAGEMENT
    7. MISSING BOLLARD
    8. OVERGROWN HEDGES/VERGES
    9. READING ROOM LAND
    10. NOTICEBOARDS/LAMINATED POSTERS
    11. INFORMATION BOARD AT HEATH TOP
    12. TREE ON MEADOW RISE
    13. BOGGY LANE – REPLY TO VILLAGE
  13. CORRESPONDENCE
    1. NEW PLAYING FIELD – RUBBISH & DOG MESS
    2.  FOOTPATH NEAR PEAL HOUSE
    3. PRUNING OF TREES ON AUDEN CLOSE
  14. PLANNING APPLICATIONS
    1. REG NO DMPN/2021/0053
    2. REG NO DMPN/2021/0420
    3. REG NO DMPN/2021/0201
  15. FINANCE
    1. FINANCE REPORT
    2. CLERKS SALARY £204.16 LESS TAX = £163.36
    3. J HARDY LENGTHSMAN £51.60
    4. D WALLIS LENGTHSMAN £69.80
    5. SDDC INSTALLATION OF DOG BIN £268.82
    6. SDDC EMPTYING OF DOG WASTE BINS £760.03
    7. B WOOD INTERNAL AUDITOR £51.90
    8. BRADLEY ACCOUNTING ACCOUNTANTS FEE £60.00
    9. CAME & CO INSURANCE £352.79
    10. FINCH IT SOLUTIONS RENEWAL OF LICENSE £162.60
    11. INTERNAL AUDIT CHECK LIST 2021
    12. ADOPTION OF ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN
    13. ADOPTION OF ANNUAL RETURN
    14. SIGN & APPROVE EXEMPTION CERTIFICATE FOR AUDIT
  16. REPORTS
    1. ROADS  
    2. FOOTPATHS/MINOR MAINTENANCE
  17. POLICIES
    1. REVIEW OF STANDING ORDERS
    2. ACCESSIBILTY POLICY
    3. CODE OF CONDUCT
    4. COMPLAINTS POLICY
    5. EQUALITY & DIVERSITY POLICY
    6. FINANCIAL REGULATIONS
    7. FINANCIAL RISK ASSESSMENT
    8. FREEDOM ON INFORMATION ACT
    9. INTERNAL AUDIT
    10. RECORDS RETENTION POLICY
  18. ITEMS FOR THE CALENDAR
  19. CHAIRMAN’S NOTICES
  20. DATE OF NEXT MEETING